Online board meetings are virtual meetings that make use of a reliable video conference software. The meetings can be conducted at home or in other locations that have internet access. They provide many benefits, including improved governance of nonprofits and more efficient meeting times and a greater diversity of participants.
The first thing to keep in mind when conducting a virtual board meeting is to double-check with the mission-driven organisation or company that you are a member of and the local laws and regulations pertaining to these types of meetings. Generally, they are prohibited by the internal policies of certain missions-driven businesses and organizations. They may also be illegal in some states or regions.
Participants should make sure that their equipment is working correctly before a virtual meeting (computer headphones, headsets and microphones). The meeting organizer should set up an agenda and invite all members to join in. They must attach a copy of the agenda to the calendar invite to ensure that everyone is aware and can add notes, feedback or comments before the meeting time. This will help streamline the meeting and increase participation.
During the meeting, board members should adhere to online meeting protocol by turning on their cameras and speaking only when asked to speak. The chair of the board can invite volunteers who would like to lead the discussion, and then appoint as a notetaker. The chair of the board should use quick check-ins in order to ensure that everyone is on the same page and is on the same page.
After the meeting is concluded It’s crucial to follow-up with deadlines and action items that were assigned in-person or listed on the board’s online platform. This will www.board-room.blog/board-members-interacting-with-staff-rules-and-instruments/ encourage accountability and allow the board to contact any members who aren’t executing in their duties.