Prior to the outbreak, a lot of boards were in the process of going virtual. It’s therefore even more important to communicate effectively when not face-to-face. Certain methods that work for in-person meetings may not be applicable to online communication. However making a few minor adjustments can make a significant difference.
Set up https://board-portal.blog/ an appointment calendar for communicating via video calls or emails. A schedule will prevent members from falling behind on communications and ensure that they check their emails on a regular basis, regardless of whether it’s a working day.
Use tools like video conferencing and screen sharing to give your board members the full experience of collaboration in person. These tools permit audio and visual communication which are essential to building trust within your team.
Be sure to designate one person to keep notes during your meetings. The person in charge should be able to record all motions verbatim with the information about who made the motion and how it was followed by a second, and what the outcome of the vote was.
Using a whiteboard software that offers real-time markup allows your virtual coworkers to feel more connected to the meeting. One of the more popular options is Freehand which allows users to draw on a whiteboard with markers and includes an option for a group chat. It doesn’t have the capability to share documents or files, so you will require another application for audio, visual, or text communication outside of your board. Another option is Mural, which is a whiteboard software with advanced features that are well-suited for teams of all sizes and which is compatible with other apps to offer additional features.