Board meetings are important because the decisions made by your board – and which often require a majority or even all members to come to a consensus and can significantly impact your company. This means you’ll have many constraints to meet, but most of these are less challenging than you think.
In general an effective board meeting requires a lot and planning prior to the meeting. If your board members aren’t prepared, they could be unable to engage in meaningful discussions during the meeting. This could result in your decision-making process being delayed or even canceled. To avoid this, it is crucial to send out your board packs at least a few days ahead of the meeting.
At the beginning of the meeting the board chair must review any ground rules with attendees (e.g. how long discussions can last, and how to make decisions). This helps everyone understand the rules and creates a positive and productive atmosphere.
The next part of the meeting typically includes reports being presented. This could include financial statements, progress reports, or any other relevant information. The chair of the board will call each member in to ensure there is a quorum.
At this point, the board may also discuss and examine the minutes of the board’s previous meeting. When they are completed and approved, they will be reviewed by the entire board. Afterward, any announcements or updates that are relevant to the current meeting could be made available for discussion. The meeting could then be officially closed or adjourned by presiding officer.